Village Council Meeting Minutes – May 2018

**These minutes were approved and signed in June’s meeting**

The Council for the Village of Caldwell met in regular session on Monday, May 14, 2018 at 6:00 p.m., with the following members present: Doan, Postlethwait, Welsh, Saling, Minosky and Antill.

The previous month minutes approved as written. Board of Public Affairs previous month’s minutes also approved.

A motion was made by Minosky seconded by Doan that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly. All in favor motion carried.

Mayor Bates thanked Mark Eicher for his service to the county and his help with Village projects. Bates stated he hated to see him leave the engineer position, as it was a pleasure to work with him.

Don Quicksall of WE Quicksall reported on the current sewer project. Plan submittal for PTI and permit to install underway for Area F. OPWC has approved grant and loan money. After PTI approval will be applying for CDBG. Awaiting ARC loan. Hope to start project spring of 2019.

A motion made by Postlethwait seconded by Antill to accept Resolution 2018-06 authorizing the mayor and clerk to enter into agreement for financial assistance through OPWC with the Noble County Engineer for a multi-jurisdictional paving project. All in favor, motion carried.

A motion made by Minosky seconded by Saling to accept Resolution 2018-07 authorizing the mayor to submit and execute contracts for Round 33 paving with OPWC. All in favor, motion carried.

Councilman Minosky reported he was working on a project Heritage Ohio for businesses to receive Ohio Historical tax credits for building improvements. He stated that the business has to be on historical registry or in a historical district. He will continue to follow up on project.

Councilwomen Welsh reminded that the Village Clean Up day Will be June 2, 8-4. No tires or hazardous materials. Buckeye Disposal will be donating the first dumpster. Open to anyone in the Corporation Limits.

Councilman Antill discussed some problem areas with Sewer Area A project he stated that Jerod had reported them to engineer. Antill had questions and recommendations for the street department on pot hole patching, street sweeper use, Kennedy Drive repair, trees needing trimmed.

Mayor Bates informed the Council that was getting an estimate on roof repair on City Hall.

Welsh stated that the Village was in discussion with the Sheriff to have a deputy in the Village. More meetings and discussions on matter to follow.

Councilman Postlethwait reported on website updates stating more applications and permits added to site.

Mayor Bates discussed the current curfew ordinance.

Antill would like to have some sort of survey done on the Village Deputy.

A motion made by Welsh seconded by Postlethwait to accept sidewalk application for JD Harper. All in favor, motion carried.

Antill informed council he had been working on a rate study for water plant.

Mayor reported that he and Weber had met with inspectors at the Caldwell Lake Dam. He stated that there is work that needs to be done on Dam.

A motion made by Minosky seconded by Antill to allow Farmers and Merchants Bank permission to close alleys for their bank customer appreciation June 14-15. All in favor, motion carried.

Councilman Postlethwait announced that the hiring committee had met and discussed the village administrator position. Postlethwait told the mayor that the committee would like to have Roger Clark appointed to the position. Mayor Bates stated he would take it under advisement and would like more time. Bates stated that he would like to continue with the Board of Public Affairs.

Roger Clark questioned mayor on decision not to appoint him. Bates stated that the board are elected positions and he wants to continue with those positions. After further discussion, Solicitor Ferguson informed the council that without the mayor appointing the positon the board would continue.

A motion made by Antill seconded by Postlethwait to go into executive session to discuss personnel issues inviting the council, Roger Clark and Superintendent Jerod Ramage. All in favor, motion carried.

A motion to go back into regular session made by Antill seconded by Doan. All in favor, motion carried.

A motion made to adjourn by Saling seconded by Antill. All in favor, motion carried.

**These minutes were approved and signed in June’s meeting**