Village Council Meetings, January 2019

The Council for the Village of Caldwell met in regular session on Monday, January 14, 2019 at 6:00 p.m., with the following members present: Doan, Postlethwait, Welsh, Saling, Minosky and Antill.

            The previous month minutes approved as written.

            A motion was made by Antill seconded by Saling that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly. All in favor motion carried.

            Mayor Bates thanked Phil Doan for organizing the Village Christmas dinner and Caldwell Food Center for preparing the meal.

            Mayor Bates reported that the General Fund operating in the black for first time in 20 years. Mayor Bates discussed the Village current debt Bates would like to pay off some of smaller loans.

            Mayor Bates thanked the Street Department for the work cleaning the streets during the recent snowfall.

            Mayor Bates announced the following committees for 2019:

            President of Council – Phil Doan

            Safety – Welsh, Antill and Saling

            Finance – Postlethwait, Minosky and Doan

            Zoning – Bates, Welsh, Radcliff and Clark

            Julie Ward and John Rauch of RCAP approached the council updating on asset management plan they are currently working on for the Water Plant. The EPA mandates this plan. Rauch and Ward will be checking inventory, completing analysis on cost per thousand, tracking treatment expenses, non-revenue water percentages. Ward and Rauch stated they hope to have answers that are more definitive in six months.

            Commissioner Brad Peoples questioned need for another water source. Ward stated she would hope to have an answer in 6 months. Rauch also recommended a meeting with local officials and leaders on the subject.

            Kevin White of WLM approached the council with concerns of complaints of him parking on the sidewalk in front of his business. White stated he had currently moved into new location and been approached with complaints of where he is parking vehicles. Mayor Bates stated to White that he appreciates his business and the council is requesting that he keep the sidewalks around his business open.

            Sgt. Robert Pointer gave the council an activity report on Sheriff Department activity in the Village stating that the department spent 119 scheduled hours in the Village.

            Motion by Minosky seconded by Postlethwait to accept Ordinance 2019-01 creating appropriations for the year 2019. All in favor, motion carried. Motion by Minosky seconded by Welsh to waive the three reading rule on Ordinance 2019-01. All in favor, motion carried.

            Motion by Postlethwait seconded by Saling to accept Ordinance 2019-02 revising tax clerk position to full time. All in favor, motion carried. Motion by Postlethwait seconded by Saling to waive the three reading rule on Ordinance 2019-02. All in favor, motion carried.

            Minosky discussed the need for an Economic Development tab on the Villages website. Postlethwait stated he would add to site.

            Welsh reported that the cat situation on North Street improving and the Wentworth property on Main Street is getting cleaned up.

            Antill questioned why the Street employees are riding two in a truck during snow removal. Mayor Bates stated that the passenger helps with loading, belts breaking etc. Antill and Postlethwait state they do not feel there is a need. Board member Radcliff stated the passenger needed for safety concerns.

            Minosky informed the council he was looking into a sidewalk grant. Minosky stated the need of sidewalk repair all over town.

            A motion made to adjourn by Saling seconded by Postlethwait. All in favor, motion carried.

Village Council Meeting Minutes, December, 2018

The Council for the Village of Caldwell met in regular session on Monday, December 10, 2018 at 6:00 p.m., with the following members present: Doan, Postlethwait, Welsh, Saling, Minosky and Antill.

            The previous month meeting minutes approved as written.

            A motion by Minosky seconded by Welsh that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly and year-end billing. All in favor motion carried.

Mayor Bates wished everyone a safe and Merry Christmas.

Sergeant Bob Pointer of the Noble County Sheriff’s Office reported to council on the Sheriff Departments activity in the Village stating that the animal control officer had been working on cats issue on North Street and Pointer had been working on removing of junk cars. Pointer handed the council out a monthly report on department activity within the village.

A motion made by Minosky seconded by Postlethwait to accept Resolution 2018-15 accepting temporary appropriations for 2019. All in favor, motion carried.

            A motion made by Saling seconded by Welsh to accept Resolution 2018-16 accepting line item transfers to cover year end expenses. All in favor, motion carried.

            A motion made by Minosky seconded by Saling to accept Ordinance 2018-11 accepting pay raises for the Village employees. All yea except Antill, no. Motion carried.

            Councilman Minosky reported he would be recommending to appropriate money for new plow truck, City Hall roof repair and maintenance on the Rorhbaugh building.

            Councilman Antill requested that the Street Department patch potholes around town.       

            Motion made by Postlethwait seconded by Saling to accept the 2019 Calendar for board and council meetings. All in favor, motion carried.

            Council president Doan announced a Village Employee Christmas party to be held Thursday December 20 from 11-2.

            A motion made to adjourn by Minosky seconded by Saling. All in favor, motion carried.

Village Council Special Meeting Minutes, November 2018

The Council for the Village of Caldwell met in special session on Tuesday November 27, 2018, at 6:00 p.m., with the following members present: Postlethwait, Saling, Minosky, and Welsh.

The Special meeting was called to discuss year-end appropriations with the clerk-treasurer explain the need to transfer monies between funds to finish out 2018.

A motion made by Minosky seconded by Saling to accept Resolution 2018-14 transferring money between funds. All in favor, motion carried.

A motion to adjourn made by Minosky seconded by Postlethwait. All in favor, motion carried.

Village Council Special Meeting Minutes, October 2018

The Council for the Village of Caldwell met in special session on Monday October 15, 2018 at 6:00 p.m., with the following members present: Antill, Postlethwait, Welsh, Saling, Minosky and Doan. Mayor Bates absent.

The meeting called to order to discuss hiring a deputy clerk for the water and sewer billing office.

A motion made by Saling seconded by Postlethwait to hire Holly Smith as the tax clerk/deputy clerk. All in favor with Doan abstaining, motion carried.

A motion made to adjourn by Antill seconded by Minosky. All in favor with Doan abstaining, motion carried.

Village Council Meeting Meetings, October 2018

The Council for the Village of Caldwell met in regular session on Monday, October 8, 2018 at 6:00 p.m., with the following members present: Doan,
Postlethwait, Welsh, Saling, Minosky and Antill. Mayor Bates absent.

The previous month minutes approved as written.

A motion was made by Minosky seconded by Postlethwait that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly. All in favor motion carried.

Don Quicksall of W.E. Quicksall updated the board on the Sewer Area F with the following: Quicksall has been in contact with EPA on the PTI and should hear back soon. Meeting needs coordinated for easements for the project. Erin and Samantha working on surveys for CDBG grant application.

Rodney Love of 606 North Street approached council with concerns of neighbor’s cats. Love stated that he has contacted the mayor and the Health Department with his concerns. Love said that the neighbor’s cats are destroying his porch and landscaping. Love would like council and the solicitor to help him rectify this problem. Solicitor Ferguson informed Love that the village has an Ordinance against nuisance animals. Ferguson
stated he would follow up on issue and see what the Village could do to help Love.

Sergeant Bob Pointer of the Noble County Sheriffs Office introduced himself to council stating that he would be in charge of deputy operations in the village. Pointer stated that he would be coming to every council meeting with a report on monthly activity. Pointer informed the Council he is working Monday thru Friday from 8-4 and could be contacted at any time.  Pointer stated he would work with the solicitor personally to enforce the
village ordinances.

Motion made by Antill seconded by Welsh to accept Ordinance 2018-09 changing the disbursement of water and sewer revenue. All in favor with Doan abstaining, motion carried. Motion made Minosky seconded by Saling to waive the three reading rule on Ordinance 2018-09. All in favor with Doan abstaining, motion carried.

Motion made by Postlethwait seconded by Saling to accept Ordinance 2018-10 amending Ordinance 2017-11 creating tax clerk position. All in favor with Doan abstaining, motion carried. Motion to waive the three reading rule on Ordinance 2018-10 made by Minosky seconded by Postlethwait. All in favor with Doan abstaining, motion carried.

First reading held on a pay raise Ordinance. Minosky discussed giving the employees a pay raise in 2019, 2020 and 2021. Council also discussed seeing what kind of increase in health insurance there will be before deciding on pay raise. Board president Clark discussed the possibility of different pay scales for superintendents.

Councilman Minosky informed the council that Superintendent of Street Department Ramage had secured salt for the upcoming winter season.

Councilman Antill voiced concerns about Cornstalk Road. Antill does not feel road has been properly repaired.

Service and Safety Committee reported that Mirror on North Street and stop sign on Locust Street both been installed.

Council president Doan reported he spoke with Jim Sholtis and Sholtis would like to give an estimate on Village Hall roof repair.

Motion to accept agreement with Cintas with the State purchasing program made by Minosky seconded by Welsh. All in favor with Doan abstaining, motion carried.

The council decided to cancel contracts with Modern Office Methods and Joy Exterminators.

Motion made by Welsh seconded by Antill to accept agreement with Muni-Link for billing software. All in favor with Doan abstaining, motion carried.

A motion made to adjourn by Saling seconded by Postlethwait. All in favor with Doan abstaining, motion carried.

Village Council Meeting Minutes, September 2018

**These minutes were approved in the October council meeting**

The Council for the Village of Caldwell met in regular session on Monday, September 10, 2018 at 6:00 p.m., with the following members present: Doan, Postlethwait, Welsh, Saling, Minosky and
Antill. Mayor Bates absent.  The previous month minutes approved as written.  A motion was made by Minosky seconded by Saling that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly. All in favor motion
carried.

Jim Lenner of Neighborhood Strategies approached council with a proposal for consideration of a Safe Routes to School project. The proposal to complete the STP on behalf of the Village would be
$8,925.00. Grants awarded up to $250,000.00.

Debbie Butler and Beth Guiler approached the council on behalf of the Noble County Health Department. Butler and Guiler explained to the council what the health department does for the
community stating that without the levy, services would be cut and responsibilities could fall upon villages and townships. Butler and Guiler asked council for their support in the Health Departments
upcoming levy.

A motion made by Postlethwait seconded by Welsh to increase appropriation 1000-730-399 $9000.00 making final appropriation $12,500.00 in order to contract with commissioners for police
functions and services in the village. All in favor with Doan abstaining, motion carried.  A motion made by Minosky seconded by Saling to accept resolution 2018-13 accepting the
rates and amounts as determined by the budget commission. All in favor with Doan abstaining, motion carried.

A motion made by Minosky seconded by Postlethwait to accept Ordinance 2018-07 authorizingthe mayor to enter into a law enforcement agreement with the County Commissioners for village law
enforcement services. All in favor with Doan abstaining, motion carried.

A motion to waive the three reading rule on Ordinance 2018-07 made by Minosky seconded by Postlethwait.   All in favor with Doan abstaining, motion carried.  A motion made by Minosky seconded by Welsh to accept Ordinance 2018-08 appointing legal counsel for the village hiring William Ferguson as Village Solicitor and Stephen Heine as assistant Village Solicitor. All in favor with Doan abstaining, motion carried.

A motion to waive the three reading rule was made by Minosky seconded by Saling to waive the three reading rule on Ordinance 2018-08. All in favor with Doan abstaining, motion carried.  Finance and Rules committee reported on the following: Audit finished with adjustments, codification proposal appropriate for next year, roof repair awaiting estimates, checking pricing on snowplow replacement, pay raise Ordinance would have to be ready for October.

Service and Safety committee reported the following: Mirror for Alley behind North Street to be installed, 20 MPH sign to be changed on Jefferson, Cornstalk culvert repairs to be done.  Councilman Antill reported that the Cemetery Hill is slipping and road has moved and in need of repair.

Council President Doan requested a stop sign alley beside the football practice field.

COUNCIL MEETING

MONDAY,
September 10, 2018 XX

Other business discussed trash in need of pick up at Steve Wentworth property solicitor to contact. 

Councilman Saling reported he had been approached by Bernie Riski resident on Sunset Drive that repairs in front of his house need to be done. Saling also had been approached by John Secrest on
Main Street requesting help with cost of tree trimming. 

Board member Radcliff informed council still having phone issues at water and sewer plants. 

Trick or Treat date set for October 25, 2018 from 6-7.

Progress on income surveys discussed. Clerk Treasurer Ramage explained the need for people to return due to the possibility of receiving a large amount of grant money on the Area F Sewer Project.

A motion made to adjourn by Saling seconded by Postlethwait. All in favor, motion carried.

**these minutes were approved in the October council meeting**

Village Council Meeting Minutes, August 2018

***These minutes were approved in the September meeting***

The Council for the Village of Caldwell met in regular session on Monday, August 13, 2018 at 6:00 p.m., with the following members present: Doan, Postlethwait, Welsh, Saling, Minosky and Antill.

The previous month minutes approved as written.

A motion was made by Antill seconded by Welsh that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly. All in favor, motion carried.

Mayor Bates announced that an income tax survey had been sent out to residents and Bates asked that the residents please respond. Bates thanked all involved with getting the survey sent out.

Mayor Bates read a proclamation for Prostate Cancer Awareness.

Tom Rohr representing Ohio Buckeye Trail Association informed the council that the volunteers would be working on the trail addition October 13-17 with hopes of finishing in the period. Rohr stated that volunteers would be
camping and working daily.

Mac Rosenbaum of Muni-Link approached the board with a software program for the water and sewer billing. Rosenbaum explained how the program works and answered questions from the board. The cost of the software is $560.00 per month with a onetime startup fee of $5000.00.

Pat Clark of 815 West Street approached the council with back up water in her basement. Clark stated that her pump could not keep up. Clerk Treasurer Samantha Ramage informed Clark that the board was looking into the problem and that the village had contacted the insurance company to start a claim and check for liability. Solicitor Bill Ferguson stated that the Village would have to take proper steps and allow insurance company to make
decision on any Village liability.

Pat Clark also discussed her views on drug issues in the Village.

Council President Phil Doan read a Proclamation thanking Mike Buckey for his service to the Village. Mike thanked the Mayor and council for allowing him to service the Village for 42 years.

Troy Nething approached council with an idea to have tree-trimming program like the sidewalk program to help residents with the cost of trimming trees. Councilman Antill stated he would like more time to discuss.

Resolution 2018-09 Increasing Appropriations tabled.

A motion made by Minosky seconded by Saling accepting Resolution 2018-10 declaring the official intent and reasonable expectation of the Village of Caldwell on behalf of the State of Ohio to reimburse its sewer fund for the
Sewer Separation, Area F, OPWC project Number CT77V/Ct78V with the proceeds of tax-exempt debt of the State of Ohio. All in favor, motion carried.

A motion made by Saling seconded by Postlethwait accepting Resolution 2018-11 for the Village to enter into a cooperative agreement to submit an application to the Ohio Public Works Commission for various paving projects
and authorizing Delmar E. George to be the lead applicant and to sign all necessary documents. All in favor, motion carried.

A motion made by Minosky seconded by Welsh accepting Resolution 2018-12 creating rules and procedures of council. All in favor, motion carried.

A motion made by Minosky seconded by Doan to accept Ordinance 2018-06 amending the Tax Ordinance. All in favor, motion carried. Motion made by Minosky seconded by Doan to waive the three reading rule on Ordinance
2018-06. All in favor, motion carried.

The first reading on Ordinance 2018-07 creating a law enforcement agreement with the County Commissioners held.

Councilman Minosky explained that the Tax ordinance amendment is state mandated.

Councilwomen Welsh requested a safety mirror on North Street rear.

Councilman Antill requested that Jefferson Drive sign been changed to 25mph.

Board member Radcliff brought to the council’s attention that there is an issue with the new phones at both plants. Councilman Postlethwait said he would contact Rowe and would like Radcliff to ask employees to log dates
and times of issues.

A motion to adjourn by Minosky seconded by Antill. All in favor, motion carried.

***These minutes were approved in the September meeting***

Village Income Survey

Greetings Village of Caldwell.

We would like our residents to please complete the following Income Survey (completely confidential) in order for the village to apply for the Local Community Development Block Grant: Survey Form

You should’ve received one in the mail and we need a certain amount in order to apply for the grant.  Thanks to everyone who has already submitted their form.  Once completed, simply drop back off at city hall or mail to 215 West Street, Caldwell, OH  43724.

Why this is needed?

The Village is under a NPIES permit by EPA to fix their CSO’s in their sewer. EPA gave the Village a time table and broke the project into sections of importance. In order to keep the project feasible and not have to increase sewer rates, grant funds are needed. The Village is applying to Community Development Block Grant – Residential Public Infrastructure Funds in the amount $750,000. In order to be successful the Village needs to fill out income surveys. A certain % is needed to show that the Village meets the Low-Moderate Income. Please help us with the grant. Any questions please cell me or Erin Begue, Funding Administrator at 330-339-6676.

Sincerely,
Samantha Ramage. 

Survey Form

Village Council Meeting Minutes – July, 2018

**These minutes were approved and signed in the August meeting**

The Council for the Village of Caldwell met in regular session on Monday, July 9, 2018 at 6:00 p.m., with the following members present: Doan, Postlethwait, Welsh, Saling, Minosky and Antill.
The previous month minutes approved as written.

A motion was made by Welsh seconded by Minosky that council has received and reviewed all monthly reports including bank reconciliation, appropriation status, fund status, revenue status, payment ledger and payroll reports to include paying bills including monthly. All in favor motion carried.

Mayor Bates thanked council and Doan for moving forward to have a sheriff deputy in the Village. Mayor reported that the Street Department has cut over 30 trees, cleaned drains, cleaned spillway at Caldwell Lake. Mayor Bates thanked AEP for cutting tree on Cliff Road. Bates commended the water and sewer departments on flushing fire hydrants and locating sewer lines on 821. Bates also commended all employees on no time loss for accidents for over ten years.

Gwynn Stewart of the Community Development Authority introduced herself to council and let them know she would be a good resource to the village and she could be contacted at any time.

Motion made by Postlethwait seconded by Saling to accept Resolution 2018-08 authorizing the Clerk/treasurer to transfer monies from Farmers and Merchants Bank to Raymond James Financial Institution in the amount of $600,000.00. All in favor, motion carried.

Minosky reported to council he would be seeking a Nature Works Grant in June of 2019 for playground equipment for the soccer field.

Welsh reported playpod coming along nicely.

Antill informed council that safety videos been downloaded on computer at City Hall, employees could start watching them and superintendents should be ordering safety equipment for employees. Antill also reported a 25mph sign been installed on Jefferson Drive.

A motion made by Minosky seconded by Postlethwait to accept the Depository Agreement with the Farmers and Merchants Bank. All in favor, motion carried.

Postlethwait stated that he hoped that the deputy agreement could be made by September. Solicitor Ferguson stated he would be working with Prosecutor Kelly Riddle on contract.

A motion made by Antill seconded by Postlethwait to go into executive session. All in favor, motion carried.

A motion made by Minosky seconded by Saling to go back into regular session. All in favor, motion carried.

Radcliff of the Board of Public Affairs informed the council that the phone system is not working properly at plants. Postlethwait stated he would look into.

A motion made to adjourn by Postlethwait seconded by Saling. All in favor, motion carried.